Operations Administrator

Permanent

Greenforce

GreenForce is a full-service staffing and temporary employment agency focused on labor solutions for the cannabis industry in Oregon.  We are currently looking for an Operations Administrator. This person possesses strong interpersonal skills, a team-oriented attitude, clear communication, is detail-oriented and thrives in a fast-paced environment, where multitasking and prioritizing tasks are essential. The Operations Administrator will collaborate with all departments to ensure smooth communications and oversight while scheduling, managing and maintaining a number of internal reports and processes. 

 

As the Operations Administrator, your primary tasks will include managing the office and supporting office staff as well as overseeing a portion of the weekly financial tasks, timesheet accuracy, compensation reports, accounts receivable and client invoicing. The Operations Administrator will report directly to the VP of Operations.

 

 

Salary 

  • $45-55k DOE

Benefits 

  • Medical, Dental, Vision

  • PTO

  • 401(k)

 

Schedule

  • 8 hour Shift

  • Day Shift

  • Monday to Friday

 

Duties

 

  • Schedule appointments and maintain office and executive calendars 

  • Create and maintain filing systems, both electronic and physical

  • Send out invoices to partners on a weekly basis and as requested

  • Manage payments (checks, credit card, cash, bank transfer) from partners in a timely manner

  • Process bank deposits when requested

  • Send weekly A/R reports

  • Send out monthly financial summaries both internally and externally

  • Assist with past due balances and collections

  • Maintain accounts receivable to ensure aging is up to date and uncollectible amounts are accounted for at an acceptable level

  • Maintain workforce timesheet accuracy

  • Support payroll process

  • Accumulate Employee performance data for reviews and analysis 

  • Executive support to CEO and VP of Operations

  • Sales and account management support 

  • Provide administrative support as needed, weekly documents, communications, etc

  • Familiarity with Traction methodology

 

Qualifications

  • Proficient in Microsoft Office, Google Suite, and Quickbooks

  • Self Starter

  • Attention to detail

  • Strong accounting and bookkeeping skills

  • AR experience preferred

  • Strong customer service skills

  • Ability to communicate effectively over the phone and via email with a variety of clients

  • Maintain professional boundaries and handle confidential information with discretion

  • Willingness to invest and grow with the organization

 

Requirements:

  • Bachelor’s Degree or higher or equivalent experience. Business Administration preferred

  • Full-Time availability

  • 2+ years in office administration and/or A/R Experience

  • Knowledge of the cannabis industry preferred

  • Marketing and communications experience is a plus




GreenForce is an Equal Opportunity Employer. GreenForce Staffing will not discriminate and will take measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, creed, color, sexual orientation, national origin, or sex.